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Call for Convened Sessions

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Rules for proposers
Proposals can be submitted starting on April 29, 2019. The proposal including a mandatory provisional list of authors must be submitted no later than the deadline (June 7, 2019) using the template available at the conference web site. Notification of acceptance is to be sent on June 28, 2019.

Convened sessions must not have more than one paper from each convener's institution or more than one paper from each convener as an author or co-author. In addition, the proposers must be aware that the session may be cancelled if the number of accepted papers is too low.

Proposers are expected to chair their Convened Session.

When soliciting authors, please avoid confusion with EuCAP “invited papers”. In addition, convened speakers and conveners should be informed that they will need to register for the conference at the EuCAP 2020 website.

 

Recommendations
Proposers should try to meet one or more of the following criteria to increase the chance of the session being accepted:

  • Balance between EU and non-EU contributions
  • Significant participation of industry, especially in application/industry oriented sessions
  • Dedicated sessions will be favourably considered if they are appropriately defined, e.g. with a regional/application focus such as: “State of the art in mobile antenna research in continent X”, or centred on an aspect of a relevant technology, such as: “Industrialisation aspects of metamaterial-based antennas”. However, be aware that a scientific/industry workshop may be a better forum in some cases.

 

Paper Submission
All papers must be submitted by October 18, 2019 and should conform to the same specifications as regular papers. The authors cannot be changed after submission and in case of “no show” the paper will not be included in the IEEE-Xplore digital library.

Conveners may solicit one “overview” paper for a 5-paper session or two for a full 10-paper session. Such papers need not necessarily contain new results, and their quality will mainly be evaluated on the proper coverage of the topic (e.g. not only work from the author’s institution but also that from the general scientific community). Such papers should be reserved for authors having the proper background and recognition to achieve an authoritative overview. It is stressed that this is a possibility but by no means an obligation. All remaining papers must present novel scientific content and are subject to a peer review process.  

Download form

Please complete and submit by June 7, 2019 in PDF format to for evaluation by the Convened Session Chairs. 

Selection criteria
The selection process of convened sessions will be based on a set of criteria:

  • Quality of the solicited authors
  • Topic of the session, taking into account the scientific content, the topical character, the level of expected audience, and potential overlap with competing proposals
  • Adherence to the above recommendations
  • Quality with respect to competing proposals

The selection criteria and other constraints may mean a proposal is rejected despite its value and the reputation of the conveners. A 10-paper proposal may need to be changed into a 5-paper proposal, to be accepted.

 

Review Process
Please note that for EuCAP 2020, and to ensure the same quality control as regular papers (including plagiarism and self-plagiarism), convened papers will be reviewed by one of the conveners (except for the conveners’ own papers and conveners’ institutions’ papers), and also by other reviewers.

New from EuCAP 2020: One of the conveners must act as a meta-reviewer for the papers related to his/her session and will be invited through EDAS. The convener acting as the meta-reviewer must be specified in the proposal. In case this convener does not receive the EDAS invitation by November 15, 2019, please contact the Convened Session Chairs at .

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News

May 18, 2020: EuCAP 2020 online is open

May 11, 2020: Industrial Workshops

May 05, 2020: Financial aspects

See more news here

Registrations

Per 04 March 2020: 1450  registrations

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Key dates

Papers:
Revised Paper: 17 January 2020
Author registration: 17 January 2020

Preliminary conference programme: 30 January 2020
Early Bird deadline: 7 February 2020

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